Executive Board Meeting Summary – September 22, 2026
Brotherhood of St. Andrew Executive Board Meeting
September 22, 2026 Summary
Our executive board met on September 22, 2026, to discuss and vote on pending agenda items. A quorum was not present, and no voting action was possible. A formal approval vote on the minutes will take place at the next executive board meeting. However, an unofficial Zoom-generated summary pending that formal action is shared below:
Board Quorum and Document Access
The meeting began with technical discussions about accessing and sharing documents, including challenges with PDF and Chrome compatibility. The participants discussed quorum requirements, noting they need 18 members out of 34-38 total board members to meet quorum, and Charles Craven suggested reviewing the list of absentees to remove inactive members. The conversation ended with Jeff Butcher joining late from a House of Bishops meeting.
Bylaws Revision Meeting Discussion
The meeting opened with prayer led by Jeff, followed by a discussion about attendance and meeting procedures. Roy Benavides noted they currently had 12 members present and could not take action without a quorum. The group reviewed the agenda, which included minutes from June and an executive board summary, and discussed a recommendation from the Governance Commission regarding updated bylaws for 2026. Jack Henstein was introduced to lead the discussion on the bylaws revision, as Jim Carlock had been ill and could not attend.
Constitution and Bylaws Finalization
The committee finalized a combined constitution and bylaws document after incorporating feedback from members over the past two years. Jack explained that the document needs to be published in the CROSS magazine 30 days before the December meeting, with a deadline of November 5th for the November edition. The committee plans to transfer non-essential information to a new policies and procedures manual, which will be updated by a future committee.
Bylaw Revision Board Approval
The group discussed a bylaw revision that needs board approval within 30 days, with the deadline being November 5th. They agreed to send the document to the entire board with a two-week comment period, and clarified that lack of response would constitute approval. Tom Welch and Roy will craft the email with the Word document format and timeline, which will be reviewed by Billy Harrison before sending to the board.
Triennial Convention Planning Meeting
The meeting discussed plans for the triennial convention scheduled for June 16-19, 2027, at St. James Cathedral in Chicago. Tom Martin agreed to lead strategic planning efforts following the convention, with Jack Hanstein as consultant, and will provide details to Roy for staff coordination. Billy mentioned having a surprise speaker and requested input on officer nominations, while the group also discussed potential post-convention events that would require additional time and accommodation planning.
Financial Performance Budget Review
Darron Kendrick presented a financial summary showing the organization's revenues are over budget by approximately $30,000 for the 8-month period ending August 31. The excess primarily comes from $15,000 in additional donations, with about one-third attributed to reclassified parish membership dues. Darron noted that while revenues are currently over budget, membership numbers will likely decrease in the final quarter, and total expenses are tracking closely to budget with salaries and national office expenses both performing well against projections.
Financial and Membership Status Report
Darron presented a financial report showing the organization's current financial status, including a burn rate of $15,594 after 8 months and projected expenses of $62,000 over the remaining 4 months. The report revealed they have $37,000 in cash and $12,500 in foundation remaining, with Darron committing to provide monthly financial updates going forward. Tom Welch discussed membership trends, noting they exceed their 10% new member goal but continue to struggle with renewals, while Jeff suggested implementing a buddy system and focusing on the four-part series for newcomers to improve retention. The conversation ended with prayer requests and scheduling discussions, including Jeff's suggestion to consider summer breaks for meetings and noting challenges with scheduling younger members during family vacation time.