Executive Board Meeting Summary – June 16, 2026

June 16, 2026

Brotherhood of St. Andrew Executive Board Meeting

June 16, 2026 Summary


Our executive board met on June 16, 2026, to discuss and vote on pending agenda items.


A quorum was not present, and no voting action was possible. A formal approval vote on the minutes will take place at the next executive board meeting. However, an unofficial Zoom-generated summary pending that formal action is shared below:


Key Outcomes

The board reviewed a potential headquarters relocation from Louisville, KY to St. James Commons (the cathedral where the Brotherhood was born in 1883) in Chicago, IL, but deferred any decision pending a formal side-by-side cost comparison with the current Louisville lease renewal proposal. The current lease in Louisville expires in November. Financial performance is strong, with revenues $30K ahead of budget through five months. Strategic planning and audit requirements were flagged as long-overdue priorities.


Decisions Made

  • No quorum for personnel/contract vote; Roy will conduct the vote via email. 
  • Special meeting to be scheduled solely for HQ relocation decision, separate from regular board meetings. 
  • Finance Committee will select and engage an independent auditor for 2024 and 2025 audits. 
  • 2027 Triennial confirmed at St. James Commons, Chicago, June 16–19, 2027. 

HQ Relocation: Chicago vs. Louisville

  • Chicago option: St. James Commons, a 5-story building adjacent to the Cathedral; includes a large meeting room (200+ capacity), kitchen, breakout rooms, retreat floor with 13–14 beds, fully wired. 
  • Louisville option: Current landlord offering 3-, 5-, and 10-year lease terms; building undergoing full renovation as a special events venue. 
  • Key concerns raised:
  • Personnel costs ~$10K/year higher for an executive director in Chicago vs. Louisville. 
  • Need for a second on-site employee if the current office employee works remotely. 
  • Current lease expires November 30; prior building instability (bankruptcy, 5 ownership changes in six years) drove the search. 
  • Moving costs would be a minimum of $4,000.
  • Points in favor of Chicago: Episcopal-aligned landlord reduces commercial volatility risk; historically significant site (first Brotherhood formed at St. James); Seabury Seminary already a tenant; dean actively recruiting Episcopal nonprofits at break-even rates. 
  • Billy H.'s note: Chicago costs observed to be comparable to or less than those in Louisville and Atlanta.


Pending Confirmation

  • Side-by-side cost comparison (Chicago vs. Louisville): Tom Welch to coordinate with Billy H., Jeff B., and Roy B. 
  • The Cathedral/diocese must be notified of serious intent to negotiate before the November 30 deadline.
  • Foundation audit scope and funding to be determined by the Foundation Committee. The fiduciary for the Foundation, State Street Global, meets all requirements of needed independent audits already. The expenditure by the Brotherhood would be redundant. 
  • Veterans Ministry fundraising revenue (~$4,500 raised via raffle) and grant expenses need to be located and correctly classified in QuickBooks.


Financial Highlights (YTD through 5 months)

  • Total revenue: $109,629 — $30K over budget (driven by upfront dues payments). 
  • Total expenses: $70,000 — $8K under budget. 
  • Current surplus: $30K vs. $8K budgeted at this point. 
  • Cash on hand: $39K checking + $7K savings = $46K total. 
  • Full-year projection: Revenue ~$196K vs. $189K budgeted; expenses ~$168K vs. $189K budgeted — on track. 
  • Issue: Duplication errors resolved; minor reclassification of restricted/life member donations still needed. 


Strategic Planning

  • The last strategic plan was actively used with assigned goals, timelines, and accountability scorecards; progress stalled after COVID. 
  • Consensus: A refresh is needed, but should involve younger members (40s–50s) and external facilitation, not solely the current board.
  • Billy H.'s suggestion: Delay formal strategic planning until after new officers are elected in June 2026. 
  • A seminary consultant (VTS Center for Lifelong Learning) was identified as a potential facilitator. 


Action Items

  • Tom Welch + Billy H. + Jeff B. + Roy B.: Produce side-by-side HQ cost comparison (Chicago vs. Louisville)
  • Roy B.: Send Tom Welch's contract vote to the board via email (no quorum present)
  • Roy B. / Finance Committee: Engage auditor for 2024–2025 audits
  • Foundation Chair: Convene the foundation board to arrange and fund the foundation audit
  • Darron K.: Locate and reclassify Veterans Ministry raffle revenue (~$4,500) and confirm grant expenses in QuickBooks
  • Roy B. / Dick H.: Schedule special board meeting (within 30–60 days) focused solely on HQ relocation decision
  • Tom Martin: Share National Episcopal Church grant opportunities with Jeff B. and Todd Wells