Executive Board Meeting Summary – August 18, 2026
Brotherhood of St. Andrew Executive Board Meeting
August 18, 2026 Summary
Our executive board met on August 18, 2026, to discuss and vote on pending agenda items.
A quorum was not present, and no voting action was possible. A formal approval vote on the minutes will take place at the next executive board meeting. However, an unofficial Zoom-generated summary pending that formal action is shared below:
Special Cross Edition Update Meeting
The meeting began with Roy Benavides sharing the screen and Tom Welch opening with a prayer. The group discussed the Special St. Andrew's Cross Edition update, with Roy explaining that Kathy Copas, the editor, is working on Phase 1 with $1,500 in seed money approved for layouts. Jeffrey Butcher mentioned uploading information for high net worth people to Windfall effective August 16th and would share the Excel spreadsheet with Roy. The meeting continued with discussions but did not reach quorum for voting.
Brotherhood Guidelines and Meeting Updates
The Governance Commission reported significant progress on updating the Brotherhood guidelines, with articles edited in July and August, aiming to have a combined bylaws draft ready for the December National Council meeting. The group identified four people to update the policies and procedures manual, which needs to be completed before the annual meeting to meet the 60-day publication requirement. Billy Harrison confirmed the 2027 triennial meeting will be held at St. James Cathedral from June 16-19, and Jeffrey suggested publicizing the event in the September Cross edition.
Triennial Meeting Planning Strategy
The group discussed hotel arrangements near the cathedral and strategic planning for an upcoming triennial meeting. They explored the possibility of incorporating strategic planning sessions into the triennial meeting, with Tom Martin emphasizing that proper strategic planning requires dedicated time with a facilitator over multiple days rather than a brief session. Billy suggested potentially having two large groups working during the triennial, and Jack Hanstein proposed adding extra days in Chicago after the triennial for strategic planning and new officer meetings. The conversation ended with a brief mention that awards and decorations updates would be discussed at the September Board meeting.
Financial and Ministry Updates Meeting
The meeting focused on financial reports and ministry updates. Jack presented year-to-date financials showing the organization was performing well overall, with total donations at $41,000 against a budget of $24,000, though there were questions about employment taxes that hadn't been paid and some discrepancies in the Veterans Ministry budget. Everett Price reported on a successful meeting with the Military Chaplains Association in San Antonio, where they presented to 40% of the network membership and discussed future plans including a potential meeting at the National Cathedral. Lyn Reavis provided an update on the scouting ministry's involvement at the National Jamboree, noting strong engagement and plans for future initiatives including new badges and fundraising efforts. Tom Welch announced his upcoming ordination to the diaconate in December and shared updates on new chapter formations, including a senior chapter in Florida and potential new chapters in New York City.